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Fund Raising Policy
Purpose
The Titans fund raise to help keep fees manageable for families. Without fund raising many families would find the dues and fees prohibitive. Fund raising is an integral component of the Titans funding model, which also includes income from meets we host and participant dues and fees. Because of its importance in our funding model, the Titans need accurate fund raising projections during budgeting. The following policy provides this predictability to our fund raising income.
Participation
All Titans families are required to participate in fund raising events by contributing funds in an equal or greater amount determined by the board of directors for each fiscal year. Our fiscal year is 1 September through 31 August. The board of directors will annually determine the fund raising amount required from each during budgeting.
All Titans families active for any part of the fiscal year will be required to provide the entire fund raising contribution regardless of actual participation. For example, a family that takes a three month break or that resigns from the Titans at any time, will be required to pay the entire amount.
Exception: Families new to the Titans will be granted a three month grace period and thereafter have their fund raising amount determined by prorating according to the number of months remaining in the fiscal year. For example, a family joining in January will be required to contribute the equivalent of five months fund raising. January, February, and March will be their grace period and their fund raising obligation begins in April and runs through August.
Events
The Titans will organize two primary fund raising programs each fiscal year. Other fund raising programs proposed by parents or a group of parents must be approved by the board of directors and be open to participation by all members of the Titans. Families may also offset part or all of their fund raising requirement with website sponsorships.
Contributions
For the fiscal year beginning 1 September 2008, the amount shall be set at $600 per family. The effective date of this policy shall be 1 January 2009. Each family will, therefore, be required to contribute funds totaling $400 (8 months). Thereafter, the board of directors will determine the fund raising requirement annually.
Billing of Outstanding Contributions
Each family is required to complete the full fund raising requirement by the last business day April each year. The total of any outstanding contributions will be added to their statement for June of the year (on the invoice released 21 May). Families may pay additionally each month to be credited to their fund raising contribution. The Titans are not responsible for reminding families of this option. Fund raising is the responsibility of the family.
Transferability
Amounts raised in excess of the minimum contribution requirements are not transferable to subsequent years or to other Titans accounts.
Appeal for Relief
Families may appeal to the board of directors for relief. Each appeal will be decided on a case by case basis. All appeals must be made in writing to the board president.
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